# How To: Add Materials 

_By Brandon Munn · Mar 26, 2025_

**Materials** are the ingredients and items used in the manufacturing of your **Products**, such as hops, malt, and packaging.

Click **Create New Material** in the bottom right corner.

The first card will show the **Material Details**. You must fill out any fields marked with an asterisk (\*) before you can proceed.

-   **Material Name** - The name of the **Material**
    
-   **Material Code** - This short code is used to identify the **Material**. Please note that this may have to match a code you already have in your accounts package. The field has a maximum of 14 characters and must be unique.
    
-   **Unit of Measure** - If you do not have the correct units available, go to **Administration** - **Settings** - **Products** and add the required measurement.
    
-   **Stock Group** - Select the **Stock Group** from the list. If the required **Stock Group** is not there, you will need to create one under **Administration** - **Settings** - **Products** - **Stock Groups**.
    
-   **Active Stock** - Select **Yes** to show the **Material** in the **Material Stock** list, and enable purchase orders for this **Material**. Select **No** for materials you no longer use but want to maintain in the system for historical records.
    
-   **Stock Tracked** - If **Yes**, the system will produce transaction audits for any stock movements, and track when stock comes in and out. For any **Materials** that are not kept in physical stock, such as water or electricity, you would select **No**.
    
-   **Batch Tracked** - If **Yes**, the system will track each batch of the **Material** through the system for traceability purposes.
    
-   **Delivery Batch Tracked -** Select **Yes** to track the stock of individual batches of this **Material**, including when it is used in **Production** to ensure traceability through to the end **Product**. If the **Material** is already **Batch Tracked**, you do not need to select this option.
    

Once these are filled in, click **Next Step** at the bottom.

The next card will be the **Purchasing Details**.

-   **Supplier** - Select the **Supplier** from the dropdown menu. If the **Supplier** isn’t in the list, go to **Contacts** - **Suppliers**, then click **Create New Business**.
    
-   **Supplier Product Reference** - This is the supplier’s product code
    
-   **VAT Code** - Select the default **VAT Code** for this **Material**. If the correct **VAT Code** is not in the dropdown menu, you will need to create one in **Administration** - **Settings** - **Products** - **VAT Code**.
    
-   **Purchase GL Code** - Using the dropdown menu, select the correct **GL Code** for the **Material**. If the correct one is not on the list, go to **Administration** - **Settings** - **Products** - **GL Codes**.
    
-   **Purchase Price** - This is the cost to purchase a single pack or unit of measure.
    
-   **Purchase Pack Size** - This is the size of the pack that this item is sold in. For instance, a 15KG bag.
    
-   **Notes** - Enter any additional notes as required here.
    

-   **Lead Time Days -** Enter how long it usually takes to receive this item from the supplier.
    
-   **Stock Replenishment -** You can make this material automatically appear in your **Stock Replenishment** menu when your stock is low. Set your usual order quantity with the **Supplier** by clicking under **Re-order Qty.** Set the amount of stock remaining that should trigger you to order more under **Re-order Level.** You can set an even lower amount under **Stock Alert Level** if you want a notification that you urgently need to order more stock.
    

When all required fields are completed, click **Finish**.

### **Multi-Supplier**

Click **Add.**

![](https://vault.featureos.app/uploads/attachment/upload/262226589efbcb5a52d15d31e01846a1.png)

-   **Supplier** - Select the **Supplier** from the dropdown menu. If the **Supplier** isn’t in the list, go to **Contacts** - **Suppliers**, then click **Create New Business**.
    
-   **Default -** Toggle whether this supplier should be used as the default.
    
-   **Supplier Part Number** - This is the supplier’s part number supplied by them.
    
-   **Purchase GL Code** - Using the dropdown menu, select the correct **GL Code** for the **Material**. If the correct one is not on the list, go to **Administration** - **Settings** - **Products** - **GL Codes**.
    
-   **Purchase Price** - This is the cost to purchase a single pack or unit of measure.
    
-   **Purchase Pack Size** - This is the size of the pack that this item is sold in. For instance, a 15KG bag.
    
-   **Lead Time Days -** Enter how long it usually takes to receive this item from the supplier.
    

When all required fields are completed, click **Save**.

[View this article on the web](https://premier-systems-ltd.featureos.help/en/articles/how-to-add-materials)