# How To: Bottle Deposit Scheme

_By Brandon Munn · Sep 27, 2024_

To begin setting up the bottle deposit scheme, go to: **Administration → Your company → System setup.**

Go to **Bottle Deposit,** click **Edit** and toggle this to **Yes.**

![](https://vault.featureos.app/uploads/attachment/upload/b0ff6705a5d6fb4736f765ef096a30ce.png)

#### **Redemption and Charge Items**

Once Bottle Deposit has been enabled you can begin setting up your **Redemption** and **Charge Items**. Go to **Administration → Settings → Bottle Deposit → Charge Items/Redemption Items.**

The **Redemption Item** is the deposit refund against an order, usually named “**Packaging Deposit Refund Scheme**” and this is the name that will be included on **Invoices** and **Order lines**.

![](https://vault.featureos.app/uploads/attachment/upload/f18fd7c034ade0688dc1d1fa8adcb33c.png)

**Charge Items** are packaging items that will incur a deposit cost. You can set this as any name (Bottle/Box etc.) and item code (BOT001/BOX001).

This will be set at a “**Flat** **price**” of the price you charge for this packaging. This is then added to the overall cost of an order.

For example, if you charged a 60p deposit per bottle, if 10 bottles were ordered then the customer would also be paying an extra £6 for the bottles (0.60 x 10).

![](https://vault.featureos.app/uploads/attachment/upload/0120976f2aaee5183fa73fbbe1628337.png)

#### **Package Types**

The system now needs to know which Package **Types** use which **Charge Items**.

After these items have been set up:

-   Go to **Administration → Settings → Products → Package Types**. 
    
-   Click the three dot menu on the right against a **Package Type** and click **Edit**
    
-   Scroll down to **Depositable Packaging,** and click **Add New Depositable Packaging Item.**
    
-   Click **Select Charge Item** and choose from the drop down menu, then specify a **Quantity.** For example 12 bottles in a case
    

![](https://vault.featureos.app/uploads/attachment/upload/8e98406aac0a3beca32e8ef6d5f8b8ef.png)![](https://vault.featureos.app/uploads/attachment/upload/46591cf87beead004535645c82fa5c8f.png)

#### **Adding an Outlet to the scheme**

To charge a customer deposits, they must be added to the scheme in your system. Open the **Outlet,** go to the **Settings** tab and click **Edit.** In the **Outlet Details** box on the left hand side, scroll the bottom and select **Yes** for **Include in Bottle Deposit Scheme**

![](https://vault.featureos.app/uploads/attachment/upload/27476a776b2240d1b1a446b0d74323b9.png)

#### **Placing an Order**

Now when you create an **Order** and include any item whose **Package Type** uses a **Charge item,** the item will be included in the order automatically and shown as products.

**_Please note the below steps are not required for DRS in Scotland. The following is required for German users for their equivalent scheme._**

### **Returning Depositable Packaging Items**

You can either confirm the return of depositable items in the **Distribution App**, while at an **Outlet** or manually confirm the return in the **Outlet** screen.

#### **Manual Return**

-   Open the **Outlet,** and go to the **Deposits** tab.
    
-   Click **Add Packaging Return** and specify what was returned.
    
-   This will create a log for the **Returns Audit** and adjust the **Current Balance** against that **Outlet.**
    

![](https://vault.featureos.app/uploads/attachment/upload/adfbbc32c35b92389a51aeef182a99f4.png)

#### **Distribution App Return**

-   When delivering or dispatching an order in the app, click **Collect Depositable Packaging** and specify what has been returned. 
    
-   This will automatically update the deposit log inside the **Outlet.**
    

![](https://vault.featureos.app/uploads/attachment/upload/055e53e4f467f7e61721987478734247.png)

### **Redeeming the Deposit**

#### **Redeeming on the next order**

-   Once there is an outstanding balance with the **Outlet,** the next time an order is made for them,  **\+ Refund Deposit Balance £x** will appear under the **Total.**
    
-   Click this button to add the balance as a credit line on the order under the name of the **Redemption Item.**
    

#### **Manual Adjustment**

-   If the balance is paid back in another way such as a **Credit**, go to the **Deposits** tab against the **Outlet.**
    
-   Click **Edit Balance,** specify the new **Current Balance** and why it has changed so it can be logged.
    

![](https://vault.featureos.app/uploads/attachment/upload/fa1b80495e6b906144ebbead4d280d92.png)

Orders that have had a refund added will not be recorded to the audit log on the **Outlet** until that order has been pushed to accounts.

![](https://vault.featureos.app/uploads/attachment/upload/34cdf5792a9c48e99208de43a4e0f54d.png)

[View this article on the web](https://premier-systems-ltd.featureos.help/en/articles/how-to-bottle-depost-scheme)